Accounts Payable Data Entry Clerk

  • Seattle, WA
  • Full Time
  • Entry Level

Dowbuilt is a construction company that was founded by top Pacific Northwest builder Jim Dow in 1980, and now our talented teams can be found from coast to coast. We focus on cutting-edge residential projects, innovative new construction, challenging remodels, and additions as well as home service – all of which require precision and impeccable attention to detail. The culture at Dowbuilt is one of care.  Care for our people, care for our clients, care for the craftsmen we partner with - all resulting in care for the incredible designs we bring to life. While our employees’ skill level and experience vary from entry level to mastery, all share an inspiring work ethic and passion for the build.

The Accounts Payable Data Entry Clerk is an entry-level position that is responsible for invoice dispatching, accurate data entry, file maintenance and record keeping. Strong data entry skills, and attention to detail, patience and persistence are all must-haves in this role.

Responsibilities and Duties

  • Develop and provide a high level of customer service to owners, employees, vendors, and subcontractors
  • Dispatch incoming documents from invoices inbox
  • Accurately enter data and route invoices to the correct approver or budget manager
  • Maintain digital and physical financial records
  • Uphold department standards of organization and accuracy
  • Assist financial & accounting department as needed, performing various assignments under the direction and supervision of accounts payable manager and senior accounting staff
  • Filing, mailing, and other duties as needed
  • Apply caution in providing appropriate information by gaining an understanding of the underlying need
  • Develop an understanding and awareness of the Company’s organizational structure and operating divisions
  • Develop an understanding of construction contract terms, construction estimates and the utilization of billable and non-billable cost codes pursuant to the accounting department’s standards
  • Actively participate in and help shape the development of procedures related to this position as the business changes
  • Respond quickly to re-prioritization of duties
  • Uphold department standards of organization and accuracy
  • Demonstrate and support a culture of diversity, equity, and inclusion
  • Due to the cyclical nature of accounting cycles, work assignments will be based on department needs which may change regularly

Qualifications and Skills

  • 0-1 year of experience in an office in a clerical or administrative position, with a desire to grow and learn more about the AP cycle
  • Associates degree in accounting or equivalent professional experience preferred
  • Proficiency with MS Office Suite (Outlook, Excel, Word)
  • Experience with web-based solutions such as Smartsheet and Slack is preferred
  • Familiarity with Sage 300 CRE, TimberScan, and Adobe Acrobat is preferred
  • Excellent organizational skills and high attention to detail
  • Highly proficient data processing dexterity in working with multiple financial applications
  • Aptitude for numbers and quantitative skills
  • Ability to follow instructions carefully
  • Ability to work independently as well as part of a team
  • Ability to provide and receive constructive feedback, objectively
  • Ability to work under pressure to meet schedules and tight deadlines
  • Ability to respond quickly to re-prioritization of duties
  • Self-reliant; a resourceful problem solver
  • Must be able to communicate clearly and effectively with a wide variety of people

What We Offer

  • Competitive Pay Commensurate with Skills and Experience
  • 100% paid Medical and Basic Life Insurance for employees
  • Cost-shared, affordable Dental and Vision coverage
  • Education Reimbursement Program
  • Paid Holidays
  • Paid Time Off                                  
  • 401(k) retirement savings plan with employer profit sharing contributions
  • Hybrid in-office and WFH schedule

Why Work with Dowbuilt?

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our biggest asset (our team members!) by providing recognition, on the job training and opportunities for advancement.  We're looking for someone with a high-level of integrity, who shares our values as a business.

Our Values

  • A shared vision among owner, architect and builder
  • An openness to, and enthusiasm for, learning
  • An environment of trust and confidence, in ourselves and in others
  • A thriving, diverse workplace
  • Taking full responsibility for, and ownership of, outcomes
  • Building and sustaining lasting relationships
  • Transparency in all aspects of the business
  • Setting and then exceeding expectations

Dowbuilt is an equal opportunity employer that values diversity within our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Learn more about our incredible team and one-of-a-kind projects by visiting: dowbuilt.com

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