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Senior Billing Specialist

Dowbuilt is a high-end builder that started in Seattle, WA in 2004 and now our talented teams can be found throughout WA, CA, HI, CO, and NY.  We focus on one-off projects like cutting-edge, innovative new construction, challenging remodels and additions as well as home service – all of which require exacting work with impeccable attention to detail. The culture at Dowbuilt is one of care.  Care for our people, care for our clients, care for the craftsmen we partner with - all resulting in care for the incredible designs we bring to life. While our employees’ skill level and experience vary from entry level to mastery, all share an inspiring work ethic and passion for the build.

The Senior Billing Specialist is responsible for monthly AR and Billing processes and serve as AIA contract administrator. This role is hands-on and transactional in nature, managing the overall billing process, not team members. The perfect candidate will have a solid foundation generating and reviewing more complex bills. Precise attention to detail is a must.

Responsibilities and Duties:

  • Develop and maintain a high level of customer service
  • Develop and maintain a high level of trust with project managers, project engineers, owners & employees by timely responding to inquiries
  • Maintain discretion and confidentiality of Company and client information
  • Apply caution in providing appropriate information by gaining an understanding of the underlying need for the information and how it pertains to the requesting party
  • Actively participate in and help shape the development of procedures related to this position as the business changes
  • Seek out, identify and suggests cost saving opportunities
  • Assist in the development, implementation and maintenance of internal controls for purposes of safeguarding company assets as well as providing accurate and efficient information
  • Review and recommend modifications to accounting systems and procedures
  • Provide input into department’s goal setting process
  • Develop an expert understanding of the Company’s organizational structure and operating divisions pertaining to the billing & AR cycle and related chart of accounts
  • Develop an expert understanding of construction contract terms, construction estimates and the utilization of billable and non-billable cost codes pursuant to the Department’s standards and procedures
  • Develop an expertise in the Sage Billing, Contracts & Accounts Receivable modules
  • Possess or develop an understanding in job cost principles, work in progress principles and revenue recognition principles
  • Possess or develop an understanding of gross receipts and use tax principles, related tax rates and reporting obligations under various states and jurisdictions, referring to the CFO for support in technical interpretations
  • Prepare & submit gross tax receipts returns & reports to assigned jurisdictions
  • Provide training and support to accounting staff & PM/PE user group in reference to the Company’s contract maintenance, billing & accounts receivable systems
  • Manage the monthly billing cycle, pursuant to the department’s standards & procedures, of which may change from time to time.
  • Perform duties of billing specialist as needed
  • Manage the AR closing cycle and related general ledger account reconciliations, including revenue, accounts receivable, deposits and sales tax payable while meeting closing deadlines
  • Prepare AR certification and borrowing base certificates for CFO review
  • Maintain contract template revisions log and contract logs
  • Serve as AIA Contract administrator, working with project teams in delivery of contracts under tight deadlines
  • Additional duties: due to the cyclical nature of the billing cycle, other duties will be assigned based on employees interest and department needs, of which may change from time to time

Qualifications and Skills:

  • Associates degree in accounting or higher degree
  • 3 years minimum accounting experience – construction industry preferred
  • At least 1 year experience in high volume contract billing and contract review role
  • Excellent verbal and written communication skills with a knack for getting information across in a clear and succinct way; must be able to communicate clearly and effectively with a wide variety of people
  • Excellent organizational skills and high attention to detail
  • Data processing and retrieval dexterity in working with multiple financial applications
  • Excellent analytical skills
  • Aptitude for numbers and quantitative skills
  • Work independently as well as part of a team
  • Work under pressure in meeting tight deadlines
  • Receive and provide constructive feedback, objectively
  • Self-reliant and resourceful in problem-solving
  • Familiarity with web-based applications such as Asana, AirTable and Slack is helpful but not required
  • Must be able to comply with company drug and alcohol policy
  • US work authorization

What We Offer

  • Competitive Pay Commensurate with Skills and Experience
  • Education Reimbursement Program
  • 100% paid Medical and Basic Life Insurance for employees
  • Cost-shared, affordable Dental and Vision coverage
  • Paid Holidays
  • Paid Time Off
  • 401(k) retirement savings plan with employer profit sharing contributions

Why Work with Dowbuilt?

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our biggest asset (our team members!) by providing recognition, on the job training and opportunities for advancement.  We're looking for someone with a high-level of integrity, who shares our values as a business.

Dowbuilt is an equal opportunity employer that values diversity within our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Learn more about our incredible team and amazing projects by visiting:

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